Program

All Army activities message An Armywide electronic message HQDA distributes to for issue instructions or information having world- wide Army use. ALARACT messages are not DA authenticated and must never be used to establish, is- sue, or change policy. ALARACT messages are a quick response medium to communicate time-sensitive information Armywide and may only be used to announce impending publication of changes to policies and procedures.

Army directive A temporary directive or information memorandum the SECARMYSECARMYSecretary of the Army issues to establish or change policy or guidance for distribution and applicability Armywide that is effective for 2 years.

Army doctrine publication A DA publication that contains the fundamental principles by which the operating forces and elements of the generating force that directly supports operations guide their actions in support of national objectives.

Army document type definitions The required, standard structure (XML/SGML) for a DA publishing medium. Army document type defini- tions exist for ARs, DA pamphlets, Joint-Army regulations the Army is the executive agency for, and TMs (equipment and nonequipment). Variations of these basic document type definitions apply to U.S. Air Force regulations; common tables of allowance; ADPs, ATPs, and FMs; constituents of the Message Ad- dress Handbook, including U.S. Navy Plain Language Address Directory; USMCEB publications; the Manual for Courts-Martial, United States; Joint-Army pamphlets; TBs; and TCs.

Army regulation A permanent directive that sets forth missions, responsibilities, and policies; delegates authority; and sets objectives to ensure uniform compliance with policies. ARs also implement public law, policy guidance, and instructions from higher headquarters or other Government agencies, such as DoD, JCP, or OMBOMBOffice of Management and Budget.

Army techniques publication A DA publication that contains techniques; that is, nonprescriptive ways to perform missions, functions, or tasks.

Armywide doctrinal and training publication DA-numbered and indexed publications available in a variety of media (for example, paper, CD – ROM, and DVD). The Armywide doctrinal and training literature publications include ADPs, ATPs, FMs, nonequipment TMs, TCs, Soldier training publications, junior Reserve Officers’ Training Corps manuals, and selected DA pamphlets and posters.

Armywide Doctrinal and Training Publication Program The program for management, prioritization, print or replication, and distribution of Armywide doctrinal and training publications, prescribed forms, and selected DA pamphlets and DA posters in a medium that supports the Total Army.

Change A separate publication containing amendments in the form of deletions, or additions to portions of a previ- ously issued publication. Changes are no longer published for DA-authenticated administrative publica- tions.

Circular (agencywide or commandwide) A publication of agencywide or commandwide application that contains information of general interest and instructions that are temporary or of a one-time nature.

Copyright An exclusive right granted by law to an author to protect an original work of authorship. These works can be literary, musical, dramatic, choreographic, pictorial, graphic, sculptural, or audiovisual. Examples of works that may be copyrighted include written or printed material, motion pictures, sound recordings, and material stored in a computer and readable only by machine.

Department of the Army General Orders A permanent directive containing material of general interest (permanent or semipermanent in duration) that falls within the following categories: a . Organizational (relating to Army commands, installations, agencies, and activities), such as assignment or reassignment; establishment or disestablishment; redesignation, inactivation, or discontinuance; and closure. b . General Court Martial Convening Authority. c . Awards (for Army personnel, units, and so forth, signed by the SECARMYSECARMYSecretary of the Army or the President of the United States and for foreign national personnel). d . Regimental.

Department of the Army publication A document that applies to two or more agencies or commands not in the same reporting structure that is DA-authenticated and published.

Departmental forms All forms distributed Armywide, including DA forms, DD forms, SFs, and optional forms.

Deployment handbooks Publications used during deployment and distribution planning that provide broad range transportation planning data, guidance, and information. They are designed to provide standardized transportation infor- mation for continuity in helping planners make gross estimates about transportation requirements and provide lists of the various transportation assets used during the deployment of U.S. forces worldwide.

Depot maintenance work requirement A maintenance serviceability standard for depot-level repairables designated for repair and return to Army Working Capital Fund stock. It prescribes the scope of work to be performed on an item by organic depot maintenance facilities or contractors, and/or qualified below-depot sources of repair; types and kinds of materials to be used; and quality of workmanship. A DMWR also addresses repair methods, procedures, and techniques, modification requirements, fits and tolerances, equipment performance parameters to be achieved, quality assurance discipline, and other essential factors to ensure that an acceptable and cost- effective product is obtained. DMWRs are also used for demilitarization of ammunition.

Doctrine publications DA publications that contain Army doctrine. Doctrine publications consist of ADPs, , FMs, and ATPs. The Army also uses and contributes to other doctrine publications, to include JPs, multi-Service publications, and multinational publications.

Doctrine, training, and organizational publications Publications that contain the doctrine, organization, tactics, techniques, and procedures adopted for use in training individuals and units of the Army and that provide guidance for units operating in the field.

Document type definition An abstract collection of rules, determined by an application, that apply SGML and/or XML to the markup of documents of a particular type (for example, ARs, DA pamphlets, FMs, and TMs).

Electronic compact disc–read only memory copies An electronic collection of all SDDCTEA publications on one CD – ROM. Some of the publications have large file sizes which limits the ability to email the documents to customers. Also, the equipment transport- ability characteristics database fills an entire CD – ROM by itself.

Electronic generation Generating both the form image and the fill-in data at the same time. This includes either an exact facsim- ile or a simulation of the form.

Electronic manual A page-oriented manual prepared from a digital database. It is distributed in either paper or digital form.

Electronic publishing An electronic means for producing a digitized version of a publication in either formatted or reflowable text file format, encompassing all aspects of the document publishing process, including creation, design, and capture of text and graphics; composition; editing; storage; transfer; printing; and distribution.

Electronic technical manual A page-oriented file usually based on a paper original that may or may not be prepared from a digital da- tabase. An ETM may have internal hyperlinks added. ETMs can be distributed as digital media or printed on paper.

Equipment publication A publication that deals with information, installation, operation, maintenance, training, and parts support of Army materiel. TMs, TBs, FTs, lubrication orders, and MWOs are examples of DA equipment publica- tions.

Extensible Markup Language A text markup syntax (or computer language) that is a subset of SGML for optimizing exchange and deliv- ery of information between information systems, and delivery on the world wide web using a web browser. XML is a meta markup language that provides a format for describing structured data.

Field manual A DA publication that contains principles; tactics (the employment and ordered arrangement of forces in relation to each other (main body)); procedures (standard, detailed steps that prescribe how to perform specific tasks (appendixes)); and other doctrinal information. It describes how the Army and its organiza- tions conduct operations and train for those operations.

Form A fixed arrangement of captioned spaces designed for gathering, organizing, and transmitting prescribed information quickly and efficiently. It also serves as a historical record. A form may be in hard copy, elec- tronic, or other media. Certificates are forms. Items such as labels, stickers, tags, instruction sheets, no- tices, and file covers do not require insertion of information; however, they may still be considered forms for procurement purposes.

Format A suggested logical sequence that illustrates a predetermined arrangement or layout for presenting infor- mation or stating a request. Most formats are largely narrative in nature and the space needed by re- spondents to provide the desired information varies substantially. It does not have to be a form if it does not meet the definition of a form.

Forms management officer An individual who establishes and manages a forms management program for an agency or organization in order to implement policy and procedures within the given guidelines.

Graphic training aids Training support products that enable trainers to conduct or sustain essential military training in lieu of us- ing extensive printed material or an expensive piece of equipment to conduct training.

HQDA policy notice A permanent directive with limited distribution, restricted to the use of the AASA as proponent, with HQDA principal officials remaining as subject matter experts for their functional areas. It applies only to HQDA or HQDA and its field operating agencies. HQDA policy notices are effective until superseded or rescinded.

HQDA principal official See General Orders 2020 – 01 for the definition of HQDA principal official.

Illustration Any map, drawing, photograph, graphic aid, or other pictorial device included in a publication.

Interactive electronic publication A digital administrative, training, or doctrinal publication with integral internal and external hotlinks that can also be integrated with another application, such as web resources, a fillable forms program, calcula- tions, and the like. An interactive electronic publication may not be a linear file; that is, instead of being designed to be read from front cover to back cover, it may be designed for nonlinear presentation—one reader may progress down one interactive path while another may be presented entirely different content, depending on their levels of expertise or purpose.

Interactive electronic technical manual A TM designed for electronic window display and possessing the following four characteristics: a . Format and style are optimized for window presentation; that is, the presentation format is frame-, not page-oriented. b . The elements of technical data constituting an IETM are so interrelated that a user’s access is facili- tated and achievable by a variety of paths. c . An IETM can function interactively (as a result of user requests and information input). d . For TMs prepared to ASD – S1000D and MIL – STD – 3031, the term “in- teractive electronic technical publication” is equivalent to the term “IETM.”

Joint publication Check for new definition in CJCSM 5120.01B (not yet published)] A compilation of agreed-to fundamental principles, considerations, and guidance on a particular topic that guides the employment of a Joint force toward a common objective. A JP is prepared under the cognizance of Joint Staff directorates and appli- cable to the Military Services, combatant commands, and other authorized agencies. A JP is approved by the Chairman of the Joint Chiefs of Staff, in coordination with the Military Services, combatant commands, and Joint Staff.

Modification work order A publication that contains technical requirements for accomplishing mandatory hardware or software equipment modifications.

Multi–Service publication Check for new definition in CJCSM 5120.01B (not yet published) A publication containing principles, terms, tactics, techniques, and procedures used and approved by the forces of two or more Services to perform a common military function consistent with approved Joint doctrine (CJCSM 5120.01).

National maintenance work requirement A publication containing national overhaul standards of serviceability for field-level repairable to restore them to “like new” condition and return to Army Working Capital Fund stock. It prescribes the scope of work to be performed on an item by organic depot maintenance facilities, certified nondepot national pro- viders, or contractors; types and kinds of materials to be used; and quality of workmanship. An NMWR also addresses repair method, procedures and techniques, modification requirements, fits and tolerances, equipment performance parameters to be achieved, quality assurance discipline, and other essential fac- tors to bring the repairable items to “like new” condition. NMWRs are prepared when a system does not have a planned or existing DMWR to house the national overhaul standards.

Overpack Overpacking of publications is the packaging of a copy of an equipment manual, normally the operator manual, with the piece of equipment being fielded. This can be done by physically packaging the manual and end item together or by providing copies of the operator manual with the end item when it is issued.

Pre-commissioning publication A publication that contains material in support of Army training programs to be used by Reserve Officers’ Training Corps students when suitable material is not readily available in other publications.

Preparing agency Any agency designated by a proponent to develop and coordinate an official publication for the propo- nent’s area of responsibility. Preparing agencies initiate, prepare, and identify for removal the doctrinal, training, technical, and equipment publications sponsored by their proponents.

Professional bulletin A publication that contains instructions, guidance, and other material that serves to enhance, on a contin- uing basis, the professional development of individuals within a specified functional area.

Proponent The agency or command responsible for initiating, developing, coordinating, approving content, and issu- ing a publication, as well as identifying a publication for removal. Each publication has only one propo- nent. Only HQDA principal officials can be proponents for DA policy publications.

Publication/form action officer The subject matter expert responsible for developing a publication and/or form, subordinate to the propo- nent of record. (See proponent.)

Publications Items of information that are printed or reproduced, whether mechanically or electronically, for distribution or dissemination usually to a predetermined audience. Generally, they are directives, books, pamphlets, posters, manuals, brochures, magazines, and newspapers produced in any media by or for the Army.

Publications control officer An individual who supports the publishing champion in managing all authenticated publications within an agency or organization’s functional area.

Publishing The actions involved in issuing publications to the Army. Publishing involves creating, preparing, coordi- nating, approving, processing, printing, and distributing or disseminating publications.

Publishing champion A person in the rank of colonel or the grade of GS – 15 who serves as the primary expert in publishing poli- cies and procedures for the HQDA principal official organization or ACOMACOMArmy service component command; acts as liaison to APD for ac- tion officers, subject matter experts, and/or authors writing, revising, and coordinating DA publications; and coordinates and obtains publishing approval from the HQDA principal official or ACOMACOMArmy service component command commander.

Revision A new edition of a publication; it replaces the previous edition in its entirety. A revision supersedes the previous edition of that publication or the publications that have been consolidated. (Note. A revision ac- tion changes the issue date of the basic publication.)

Soldier training publication Soldier training publications contain critical tasks and other training information used to train Soldiers. These publications serve to standardize individual training for the whole Army; provide information and guidance in conducting individual training in the unit; and aid the Soldier, noncommissioned officer, of- ficer, and commander in training critical tasks. They consist of Soldier’s Manuals, Soldier’s Manual and Trainer’s Guides, Military Qualification Standards Manuals, and Officer Foundations Standards Systems Manuals.

Standard generalized markup language A computer language used to mark up documents so information can be created, stored, reviewed, and used in a heterogeneous computing environment. It is a neutral information exchange language that al- lows dissimilar computer systems to exchange information. SGML allows DA administrative publications to be stored in an electronic database for reuse.

Technical bulletin A publication used to provide supplementary information to TMs. TBs may contain such things as mainte- nance expenditure limits, equipment improvement recommendation material, functional group code infor- mation, general information such as medical data, procedures for kit installation or special mission changes to materiel, warranty information, schematics and/or diagrams to supplement an IETM, ammuni- tion information, and so forth. TBs do not contain operator or maintenance instructions, are not used for quick reference guides or other similarly named publications, are not used in lieu of operator or mainte- nance manuals or to change them, and do not contain parts information.

Technical manual A publication that is one of the two types listed in subparagraphs a and b. A TM may be electronically dis- played to the user (see ETM and IETM) or presented as a paper document. Electronic display is the pre- ferred method of presentation. a . Equipment technical manual. A publication that contains instructions for installation, operation, training, and support of weapon systems, weapon system components, and support equipment. An equipment TM includes operational and maintenance instructions, parts lists or parts breakdown, and related technical information or procedures. Information may be presented in many forms or characteristics, including but not limited to, CD – ROM, DVD, world wide web, and hard copy. b . General subject technical manual. A publication that contains technical instructions prepared on vari- ous subject areas (other than specific items of equipment or groups of related equipment), such as com- munications or electronics fundamentals, medical, painting, welding, and destruction to prevent enemy use.

Term contract This type of contract is used when repetitive orders are anticipated during the contract period. When re- quirements can be forecast with relative accuracy, such as for a periodical, and when one contractor can satisfy the total requirement, a single award is made.

Training circular Publications (paper or computer-based) that provide a means to distribute unit or individual Soldier train- ing information that does not fit standard requirements for other established types of training publications.

Validation The process by which a contractor (or other agency, as directed by the acquiring activity) tests a technical publication for completeness, compliance with contractual requirements, and technical accuracy. It is con- ducted at the contractor’s facility or operational site, and entails the actual performance of operating and maintenance procedures on the equipment the publication was written for. Data, such as stock and/or part numbers and source, maintenance, and recoverability codes in RPSTL; hardware depiction trouble- shooting; schematic diagrams; and wiring data contained in the publication are checked against current source data.

Verification The process by which an equipment publication is evaluated for completeness, accuracy, adequacy of content, and usability by Government personnel (not contractors) against the production configurations of the related system or equipment. The proponent’s technical publications element will be responsible for ensuring all technical and equipment publications are fully verified; no publications will be submitted for authentication until they have been fully verified and proved (under Army or other DoD component juris- diction) to be adequate (comprehensive and usable) for the operation and maintenance of equipment ac- quired for operational units.

Worksheet A worksheet is a decision-making tool and is considered a form if it meets the criteria for the definition of a form. However, it does not have to be a form if it is for individual use, no record is required, and the in- formation is not transmitted.