Information Management: Records Management

Preparing and Managing Correspondence

By Order of the Secretary of the Army:

JAMES C. MCCONVILLE
General, United States Army
Chief of Staff

Official:

KATHLEEN S. MILLER
Administrative Assistant
to the Secretary of the Army

History. This publication is an administrative revision. The portions affected by this administrative revision are listed in the summary of change.

Summary. This regulation establishes three forms of correspondence authorized for use within the Army: a letter, a memorandum, and a message.

Applicability. This regulation applies to the Regular Army, the Army National Guard/Army National Guard of the United States, and the U.S. Army Reserve, unless otherwise stated.

Proponent and exception authority.

The proponent of this regulation is the Chief Information Officer. The proponent has the authority to approve exceptions or waivers to this regulation that are consistent with controlling law and regulations. The proponent may delegate this approval authority, in writing, to members of the Senior Executive Service within the proponent agency. Activities may request an exception or waiver to this regulation by providing justification that includes a full analysis of the expected benefits and a formal review by the activity’s senior legal officer. All requests for exceptions or waivers will be endorsed by the commander or senior leader of the requesting activity and forwarded through their higher headquarters to the proponent. Refer to AR 25–30 for specific guidance.

Army internal control process.

This regulation contains internal control provisions and provides an internal control evaluation for use in evaluating key internal controls (see appendix G).

Supplementation.

Supplementation of this regulation and establishment of command or local forms are prohibited without prior approval from the Chief Information Officer (ISES-RM), 9301 Chapek Road, Building 1458, Fort Belvoir, VA 22060..

Suggested improvements.

Users are invited to send comments and suggested improvements on DA FormDA FormDepartment of the Army form 2028 (Recommended Changes to Publications and Blank Forms) via email to usarmy.pentagon.hqda-cio.mbx.policy-inbox@army.mil.

Distribution.

This publication is available in electronic media only and is intended for the Regular Army, the Army National Guard/Army National Guard of the United States, and the U.S. Army Reserve.

*This regulation supersedes AR 25-50, dated 17 May 2013.

This chapter applies to both automated and manually processed Army correspondence and official mail. Using these guidelines will reduce cost and expedite distribution. Follow the guidance in AR 25–51 and this chapter when mail is determined to be the most feasible alternative for Army correspondence and official mail.