THE UNIVERSITY OF THE ARMY 1775
Headquarters
Department of the Army
Washington, DC
15 February 2024

*Army Regulation 25–59

Effective 15 March 2024

Information Management: Records Management

Office Symbols

By Order of the Secretary of the Army:

RANDY A. GEORGE

General, United States Army

Chief of Staff

MARK F. AVERILL

Administrative Assistant to the

Secretary of the Army

History. This publication is a major revision. The portions affected by this major revision are listed in the summary of change.

Authorities. This section contains no entries.

Applicability. This regulation applies to the Regular Army, the Army National Guard/Army National Guard of the United States, the U.S. Army Reserve, and the Department of the Army Civilians, unless otherwise stated.

Proponent and exception authority. The proponent of this regulation is the Chief Information Officer. The proponent has the authority to approve exceptions or waivers to this regulation that are consistent with controlling law and regulations. The proponent may delegate this approval authority, in writing, to a division chief within the proponent agency or its direct reporting unit or field operating agency, in the grade of colonel or the civilian equivalent. Activities may request a waiver to this regulation by providing justification that includes a full analysis of the expected benefits and must include formal review by the activity's senior legal officer. The commander or senior leader will endorse waiver requests and forward them through higher headquarters to the policy proponent. Refer to AR 25–30 for specific requirements.

Army internal control process. This regulation contains internal control provisions in accordance with AR 11–2 and identifies key internal controls that must be evaluated (see appendix B).

Suggested improvements. Users are invited to send comments and suggested improvements on DA FormDA FormDepartment of the Army form 2028 (Recommended Changes to Publications and Blank Forms) via email to usarmy.belvoir.hqda-cio.mbx.armd-office-symbols@army.mil for approval.

Distribution. This regulation is available in electronic media only and is intended for the Regular Army, the Army National Guard/Army National Guard of the United States, the U.S. Army Reserve, and the Department of the Army Civilians.

*This regulation supersedes AR 25-59, dated 10 April 2018.

AR 25–59 • 15 February 2024

UNCLASSIFIED

General

Records administrator Serve at the headquarters of ACOMs, ASCCs, and DRUs. RAs have command wide responsibilities to ensure the creation and preservation of records throughout their command. RAs serve as the command authority for the records management program, providing program oversight, policy interpretation, and procedural guidance.

Records manager Serve below the RA level at HQDA, the major subordinate, and installation levels; in separately author- ized activities, tenant organizations, and satellite organizations; and on installation garrison staff with commandwide or organizationalwide records management responsibilities. Although a single RM is nor- mally assigned at each organizational element listed above, multiple RMs may be assigned as deemed necessary to meet the command’s records management requirements.