Real Estate

Real Property Inventory Management

By Order of the Secretary of the Army:

ERIC K. SHINSEKI
General, United States Army
Chief of Staff

Official:

JOEL B. HUDSON
Administrative Assistant to the
Secretary of the Army

History. This is a new DA Pamphlet.
Summary. This is a new DA Pamphlet

that provides a single document to implement the provisions of AR 405-45. This pamphlet provides guidance and instructions for managing and accounting for Army real property.

Applicability. This pamphlet applies to all elements of the Active Army, Army National Guard, and US Army Reserve, having accountability for or occupying Department of the Army Real Property.

Proponent and exception authority. The proponent of this regulation is the Assistant Chief of Staff for Installation Management (ACSIMACSIMAssistant Chief of Staff for Installation Management). The proponent has the authority to approve exceptions to this DA Pamphlet that are consistent with controlling law and regulation. Proponents may delegate the approval authority, in writing, to a division chief under their supervision within the proponent agency

who holds the grade of colonel or the civilian equivalent.

Suggested Improvements. Users of this pamphlet are invited to send comments and suggested improvements on DA FormDA FormDepartment of the Army form 2028 (Recommended Changes to Publications and Blank Forms) directly to HQDA (DAIM-MD), Washington, DC 20310-2600.

Distribution. This publication is available in electronic media only and is intended for command levels C, D, and E for Active Army, Army National Guard, and U.S. Army Reserve.

*This regulation supersedes AR 608-1, 30 Oct 90 including change 1, 21 Feb 97; Change 2, 30 Jul 97; and Change 3, 23 Jan 98. It also rescinds DA FormDA FormDepartment of the Army form 4720, Apr 83, DA FormDA FormDepartment of the Army form 5898, Jul 90, DA FormDA FormDepartment of the Army form 5899, Jul 90, and DA FormDA FormDepartment of the Army form 5902, Jul 90.

The actual costs for demolition of a facility. It includes demolition costs, relocation costs to a new facility, and environmental inspection and remediation costs. Cost associated with or the result of a capital improvement or capital decrease, expressed in dollars and cents, that the U.S. Government expended for the purchase, construction, or modification, of an item of real property. The cost will be estimated if actual costs cannot be determined from installation records. Do not enter costs of constructed or modified facilities paid for and owned by a foreign government including donated costs. The name of the coordinator, at a major command or higher headquarters, for the approval of a specific disposal action. The gross area assigned for a specific category code in a facility. The gross area of a facility available to be assigned for a specific category code. The gross area of a facility, that is granted either through lease, permit, license, or easement, expressed in the appropriate unit of measure (SF, SY, or AC), for each specific use or category code designation of an item of real property. The total areas of a given facility, for example; gross area totals of all specific uses of an item of real property. Two positions to the right of the decimal are reserved for acres, so that partial acreage may be shown, for example; 725.45 acres. The unoccupied area in a building and/or structure not programmed or committed for use during a consecutive 12–month period, by specific use or category code designation of an item of real property. Facilities that are unoccupied will have a planned disposition code and the facility activation status code will be “I0”. These buildings and/or structures may be subject to the McKinney Act. The net floor area assigned to a user. It applies only to buildings and roofed structures, excludes the space taken by the outside walls, interior partitions, stairways, elevator shafts, machinery rooms, toilets, basements unsuitable for design use, permanent hallways, heating and/or ventilating shafts, electrical rooms, power and/or water supply areas for the facility, and vertical storage. The capacity assigned for a specific category code to a specific unit and/or organization. A three–digit code assigned to the occupant and/or user of a facility used for tracking both billing and assignments. NOTE. This is also an alias of the Customer ID and two–digit code. (This data element is the responsibility of the DPW Work Management staff.) Represents the name of the occupant and/or user of the facility. A grouping of installations for planning and mission analysis purposes only. Base installations are used by HQDA (ACSIMACSIMAssistant Chief of Staff for Installation Management) for reporting base statistics to DOD and the Congress. Base Codes are assigned at HQDA level and cannot be changed by a MACOMMACOMMajor Army command or installation. (This data element is the responsibility of the ACSIMACSIMAssistant Chief of Staff for Installation Management staff.) D a t e c a p i t a l i z a t i o n c o s t i n f o r m a t i o n w a s e n t e r e d i n t o t h e a u t o m a t e d s y s t e m. D a t e f o r m a t w i l l b e a s f o l l o w s : DDMMMYYYY. The reporting unit of measure expressed as square feet, square yards, or acres. The reporting unit of measure defined as the measure of capacity. Expressed as barrels, beds, boxes, each, cubic feet, families, feet of berthing, firing points, gallons, gallons per minute, heads, linear feet, kilograms, kilovolts, miles, millions of British thermal units, outlets, personnel, spaces, or tons. The other column is used to report the real property inventory for units of measure other than the area. These units of measure typically are used to report length, capacity, or occurrences. A code that designates a group of like types or associated facilities. Values are normally established by the installation. Cost reported on DD FormDD FormDepartment of Defense form 1354 that is associated with appropriated or other than appropriated costs. The current use category code is the category code currently assigned for the current use of a facility. The current use category code will be equal to the design use category code unless the facility has been diverted to another use. A locally assigned code that uniquely identifies a customer for work and space management purposes (user or occupant) who has signed for a specific real property facility, for example; Director of Logistics (DOL). (This data element is the responsibility of the DPW Work Management staff.) Represents the date that a method of disposal is assigned to a real property facility. It is a mandatory entry when Method of Disposal code is entered. Date format will be as follows: DDMMMYYYY. Date current occupant or user accepted the facility. Date format will be as follows: DDMMMYYYY. D a t e f a c i l i t y a c c e p t e d f o r o c c u p a n c y b y t h e i n s t a l l a t i o n r e a l p r o p e r t y o f f i c e. D a t e f o r m a t w i l l b e a s f o l l o w s : DDMMMYYYY. The date the DA FormDA FormDepartment of the Army form 337 was signed. Date format will be as follows: DDMMMYYYY. The date that the facility disposal was physically completed. Date format will be as follows: DDMMMYYYY. The date the facility disposal started. Date format will be as follows: DDMMMYYYY. The date on the DA FormDA FormDepartment of the Army form 337 a facility is submitted for disposal approval. Date format will be as follows: DDMMMYYYY. The date the facility was dropped from the installation’s inventory of real property. Date format will be as follows: DDMMMYYYY. Represents the date that HUD advertises the unutilized, under–utilized, or excess facility in the Federal Register. Date format will be as follows: DDMMMYYYY. Identifies the date, the six–page checklist for an unutilized, underutilized, or excess facility was submitted to HUD for processing. Date format will be as follows: DDMMMYYYY. Date the work being capitalized was physically completed. Date format will be as follows: DDMMMYYYY. The last date the real property facility was inspected. Date format will be as follows: DDMMMYYYY. Is the optional Standard Depot System 1 position code used for installation identity during the interface processing cycle. (Army Material Command (AMCAMCU.S. Army Materiel Command) – Army Working Capital Fund (AWCF)) installations and/or activities only). Facility costs associated with the decreasing value over time for those facilities and installations operating under depreciation guidelines. Calculation of these costs is not a real property responsibility. The depreciated value is calculated as directed by the Chief Financial Officer’s (CFO) Act to show the financial worth of an item of real property over time. Both the calculations and the business rules that govern them are the responsibility of the Assistant Secretary of the Army (Financial Management) (ASA (FM)) and the ACSIMACSIMAssistant Chief of Staff for Installation Management. The automated accountability system used for real property reporting will make this calculation for CFO Act reporting purposes. Brief description of capitalization work accomplished. A series of numerical codes used to classify and categorize Army Real Property. These code numbers are based on nine basic functional classes coded by the Department of Defense. The Army generally uses a five–digit code to plan, program, and budget, design and construct, inventory, and maintain its facilities. Some commands add digits to refine the functional description. See DA PAM 415–28 for authorized category codes. five–digit category code will be reported under that category code. If deemed necessary by MACOMMACOMMajor Army command or installations, this may be a cumulative total rather than contiguous space within a building. higher headquarters to be important to the management of real property will also be reported. Represents the gross square footage of a facility that is associated with a disposed facility. The value must be less than or equal to gross area. A code used to denote the source of funds used in facility demolition projects. See Table D–18 for approved codes. Represents the other measure total quantity that is associated with a disposal facility. For the same category code, the value must be less than or equal to other measure total. Identifies the estimated dollar cost, to the government to demolish a facility. It includes demolition costs, renovation costs for a new facility (if appropriate), relocation costs to a new facility (if appropriate), and environmental inspection and remediation costs (if appropriate). A code indicating the planned retention or action to be taken on a facility when it reaches the end of its estimated economic life span. Set equal to “H” for facilities that are approved as historical using the guidelines set forth in this DA Pamphlet. The fiscal year of obligation for project funds. (This data element is the responsibility of the DPW Business Management staff.) A code that identifies how a facility is acquired. Appropriate codes are provided in Table D–12. A code that describes the status of activation of a facility. It further indicates a facility that is inactive or partially active for periods not greater than 9 months. Appropriate codes are provided in Table D–11. To include official name if applicable, street, city, state, and ZIP Code. A unique number assigned to a facility for property accountability. numbered according to such plan in a single series of numbers, as follows: of these subdivisions will be allotted consecutive numbers that will be used to identify the buildings and structures in the area. To allow for expansion, the sets of numbers will consist of multiples of one hundred. existing numerical system. AMCAMCU.S. Army Materiel Command. carried as a multi–use facility or single use facility with single or multi–users. will not be reported as part of the facility number. reuse of numbers of demolished host nation funded facilities should be avoided where possible. A code that identifies the facility type at the facility use level of detail, for example; a building or a structure. The CATCODE use of a facility dictates the facility type. Appropriate codes are provided in Table D–14. A code indicating use(s) of a facility based on assigned facility classification and construction category code. assigned to a multiple design use of a building. The total number of buildings in the installation real property database and HQEIS will be the sum of those indicated by “B” and “P”. If there is a “P” there must also be at least one “M” record. reported for a multi–purpose building will carry the same facility number. More than one “M” use of a building may exist. There must be one “P” use associated with the use of the “M” designator. which assigned, or as the principal category use of a multi–purpose structure. If a Facility Type is equal to “S,” then Facility Usage Code of “S” or “A” must be entered to indicate a primary or alternate use of the facility. Only one “S” may exist per facility number. with the singular “S.” facility. A provider or recipient of a grant. The individual or organization that is associated with the granted property. Point of contact for a particular grant instrument including the name, telephone number, address, city, state, and ZIP Code. A sixteen–position code representing a specific designation of a formal legal instrument. These numbers are assigned by the Corps of Engineer District or Division. A sample number is DACA01–5–99–1234, the instrument number has four parts with each part separated by a dash: Army document issued by a COECOEU.S. Army Corps of Engineers District office. The calendar date that the grant instrument number was last changed. Date format will be as follows: DDMMMYYYY. The annual fee paid by the government under the terms of an ingrant for a real property facility utilized by the U.S. Government. OCONUSOCONUSOutside the continental United States rents are negotiated, paid, and reported in Host Nation currency. System software converts it to U.S. dollars. Identifies the annual fee received by the U.S. Government under the terms of an out grant for a real property facility. OCONUSOCONUSOutside the continental United States rents are negotiated, paid, and reported in Host Nation currency. System software converts it to U.S. dollars. The calendar date that the original legal instrument or contract governing a grant is effected and use of the property began. Date format will be as follows: DDMMMYYYY. The calendar date that the legal instrument or contract governing a grant is ended. Date format will be as follows: DDMMMYYYY. Represents the total area, which includes space taken by outside walls, interior partitions, stairways, elevator shafts, machinery rooms, toilets, space unsuitable for design use, permanent hallways, heating and/or ventilating shafts, electrical rooms, power and or water supply areas for the facility and vertical storage areas. Total area is the amount of area for each item according to the applicable Unit of Measure 1 (UM1) (SF, SY, or AC) expressed in the “Area” of DA PAM 415–28. Two positions to the right of the decimal are allowed for acres only so 1021.33 acres of land is entered as 1021.33. When facilities are connected by corridors, the square feet of the corridor will be divided equally between buildings. The gross area of a facility remaining unassigned to any user or occupant for a specific category code. A code that verifies HUD’s review of a facility with a pending disposal record. (See Table D–19 for appropriate codes.) The appropriated costs expressed in hundreds of dollars, the U.S. Government expended for the purchase or construc-tion of an item of real property on leased or rent–free land. Changes will be the result of a capital improvement or capital decrease. The cost will be estimated if actual costs of constructed or modified facilities paid for by appropriated costs and owned by a foreign government. The official name given an installation. Names should agree with designations published in official directives or be otherwise properly assigned and approved by the commander. To facilitate continuity of records, names applied to new installations in those areas where the command has authority to act should ensure their retention over time. The use of names of occupying service units as installation names does not ensure retention over time. Memorialized installation names will meet criteria set forth in AR 1–33. In USAREUR used for ARLOC for other than installations. The official number assigned to an installation for identification purposes. Its principal use is to provide continued and positive identification of the installation. Installation numbers for existing installations may be obtained from existing real property inventory records. Installation numbers for new installations will be obtained by the reporting command from USACEISD’s Real Property Office. In USAREUR the ARLOC used as the installation for sites other than installations, for example; Off Post Housing acquired from the Host Nation. Items of equipment and furnishings, including materials for installation thereof, which are required to make the facility usable and are affixed as a permanent part of the structure. A code representing the MACOMMACOMMajor Army command having accountability and/or reporting responsibility. Appropriate codes are provided in Table D–2. U.S. Army Materiel Command, Pacific Command (Japan only installations) and US Army Corps of Engineers will only use this code. This code is to designate the MSC having responsibility for the installation. Appropriate codes are listed in Table D–3. A number assigned by HUD that is used to track a facility under the McKinney Act. Determines how the disposal will be accomplished (in house, contract, training, etc.). Appropriate codes are provided in Table D–10. The total net floor area. It applies only to buildings and roofed structures, excludes the space taken by the outside walls, interior partitions, stairways, elevator shafts, machinery rooms, toilets, basements unsuitable for design use, permanent hallways, heating and/or ventilating shafts, electrical rooms, power and/or water supply areas for the facility and vertical storage. The non–appropriated costs expressed in dollars and cents, the U.S. Government expended for the purchase or construction of an item of real property on government–owned land. Changes to this will be the result of a capital improvement or capital decrease. The cost will be estimated if actual costs cannot be determined from installation records. Do not enter costs of constructed or modified facilities paid for by appropriated costs and owned by a foreign government. The number of floors that exist in a building to include basement and attic where the ceiling is seven feet or higher and the space is usable. The name of the operator (contractor or government) responsible for operating industrial type installations. Non–In-dustrial installations will be shown as “blank.” Appropriate codes are provided in Table D–5. The unassigned total for capacity or other measure assigned for a specific category code related to UM2 found in AR 415–28. Unit of Measure 2 (UM2) is reported in automated systems in tenths. Total capacity is a measurement of capacity or “other” that corresponds to the Design Use Category Code. The quantity or number of units is based on the applicable unit of measure expressed in the “Other” column of DA PAM 415–28 (for example; MI). One position to the right of the decimal is allowed so 1021.3 miles of railroad is entered as 1021.3. The ownership codes are used to identify the type of facility ownership. Appropriate codes representing the type ownership for facilities are provided in Table D–7. Denotes the installation’s planned use or disposal plans for a facility. The planned disposition code is used to show planned disposition, future mission use, and rehabilitation of vacant space or for facilities currently in use and designated for disposal or layaway. Leave blank if a facility is in use and not planned for disposal, rehabilitation, or future use. Appropriate codes are provided in Table D–9. The U.S. Army Plant Replacement Value (PRV) is used by DOD, HQDA, MACOMs and installations for budget preparation, management of real property, maintenance and construction. The PRV is calculated annually from the September Army real property inventory (RPI). A unit cost factor is applied to each facility area or capacity or to each facility as determined by the facility category code. Land is not included in the PRV. The result is then multiplied by a local cost factor. The Secretary of Defense (OSDOSDOffice of the Secretary of Defense) has permitted the services to add twenty percent to PRV to account for contingency (supervision, inspection, and overhead (SIOH) costs) to the design costs. Before FY 1993, the Army used Current Plant Value (CPV) to show current replacement cost for its facilities. The CPV was calculated by taking the original cost forward to the current FY using Office of Management and Budget (OMBOMBOffice of Management and Budget) inflation factors. To convert PRV to CPV, multiply PRV by 1.18. (This data element is the responsibility of the ACSIMACSIMAssistant Chief of Staff for Installation Management staff.) A locally derived code that represents the type of construction repair and/or demolition project assigned to a real property facility. (This data element is the responsibility of the DPW Business Management staff.) A code that represents the fiscal year in which a construction/repair/demolition project is initiated. (This data element is the responsibility of the DPW Business Management staff.) The number assigned to a specific construction/repair/demolition project for a real property facility. (This data element is the responsibility of the DPW Work Management staff.) A code that identifies facilities to the degree of serviceability, condition, and completeness in terms of readiness for meeting its intended mission. Appropriate codes are provided in Table D–8. Indicates cost, expressed in hundreds of dollars, to the U.S. Government to restore a real property facility to its former condition, for example; $40,000. This field is for HQDA use only. It is a calculated cost that is the computed worth of a facility based on current year dollars and generic standards. (This data element is the responsibility of the ACSIMACSIMAssistant Chief of Staff for Installation Management staff.) A code used to denote that a facility is or is not to be included in real property reporting. Appropriate codes are provided in Table D–1. The name of the occupant responsible for a given building. Installations with a population over Twenty–five Hundred (2,500) or in densely settled urban fringe area around cities of Fifty Thousand (50,000) or more are classified as urban. All others are considered rural. The name of the state, territory, or country in which the real property installation resides. Appropriate codes and names are provided in Table D–17. A code describing the status of an installation, the kind of installation, and the operator if it is an industrial installation. Appropriate codes are provided in Table D–5. The street address of the real property facility. The instrument number for a renewal action to replace an existing lease. Denotes if the facility is assigned as an Army Facility Housing asset or other. A code indicating the type of legal real estate instrument used for a specific grant, for example; license or permit. Valid codes are provided in Table D–13. The construction code denotes the construction classification and the Army’s expected useful life span for a given facility. Appropriate codes are defined in Table D–6. A code that denotes the design construction criteria for a specific facility built for unaccompanied housing. Appropriate codes are provided in Table D–15. NOTE. Information is maintained by the installation housing office. A unique designation assigned to each Army activity, subunit, and/or tenant activity used for identifying personnel strengths and property tenancy. The Army Stationing Installation Plan (ASIP) provides the UICUICUnit identification code. A two–digit extension of the unit identification code (UICUICUnit identification code) that is used to identify a unit or organization (company, unit, directorate, etc.) on an installation. The UICUICUnit identification code extension is installation defined. This code will be for agencies supported by the Army, which do not have accountability, and which are being provided with logistic support by Major Army Commands. Appropriate codes are provided in Table D–4. This number is sequentially assigned by fiscal year by the real property office to indicate the voucher occurrence that the transaction was accepted and/or vouched. The year a facility was acquired by the DOD with a valid DD FormDD FormDepartment of Defense form 1354 or other legal Real Estate document if it was not built using Army funds, for example; a transferred private facility or other than DOD property. If it has been disposed of by the government or transferred to a non–DOD agency and reacquired, the year of such reacquisition will be shown. The year that the Army with a valid DD FormDD FormDepartment of Defense form 1354 or other legal real estate document accepted a facility, for example; transferred from private facility or Navy to Army. 100. Year Built The year construction of a facility was physically completed. If the year constructed is unknown, then a reasonable estimate will suffice. Renovated facilities will retain the original Year Built date. 101. Year Disposal Planned The planned fiscal year for the disposal of a facility. Date format will be as follows: DDMMMYYYY. 102. Year Installation Acquired The year of initial acquisition by the Department of Army if the installation has remained continuously under Army control. If it has been disposed of by the government or transferred to a non–DOD agency and reacquired, the year of such reacquisition will be shown. Date format will be as follows: DDMMMYYYY. 103. Year Last Renovated The year a facility was last renovated to meet newer Army standards or to raise its ISRISRIntelligence, surveillance, and reconnaissance rating to a condition of Green. (See Army Criteria Tracking System (ACTS) for current standards.) Date format will be as follows: DDMMMYYYY. (This data element is the responsibility of the DPW Work Management staff.) 104. ZIP Code The nine–digit postal service ZIP Code of the real property facility.

The following tables contain definitions and guidance on using appropriate data element codes in the management of real property.